Function 101
Briefly
A collection of site pages with information about TMNA R&D Functions and divisions needed updates following organizational changes.
Background
The pages were originally built with a SharePoint site and created with a navigation that was separate from the site, labor intensive to update, and in general, a poor user experience. I recommended that while updating the content we take the opportunity to create a new SharePoint communication site specifically for Function 101 content. Navigation would then be managed through the site allowing for easier updates and a better experience. Function 101 would be associated with the R&D Hub site.
Process
First, I took an inventory of all of the pages, and created a simple site map of what existed and what was recommended. I worked with stakeholders to confirm the new architecture, the plan to create a separate SharePoint site for the content, and to connect with subject matter experts who could rewrite content and suggest adjustments to site architecture based on their deeper knowledge of projects and org structure.
I set up the page templates for each level within the organization and flowed copy into the pages as it was completed by the SMEs.
SMEs also approved images that I selected for their pages. If they wanted to select their own images, I walked them through the approved image database.
The primary goal was to produce a site that was not only current, informative, and easy to use, as well as to update, but was on-brand.
The secondary goal was to involve subject matter experts as content owners who are empowered to maintain their division content, with larger architectural changes being managed by me.
Tools
I used SharePoint lists to manage content revisions, creating columns for each section on the templated pages. When the SMEs had updated their content, they could select a “complete” field that would trigger an email to me.
I used PhotoShop to optimize images and SharePoint to build the site pages.